From Chaos to Clarity: My First Weekly Meeting with an

Executive Assistant Changed EVERYTHING

Are you drowning in to-dos, your calendar bursting at the seams, and every email ping feeling like a ticking time bomb? I’ve been there—running solo, struggling to juggle endless tasks, and feeling like I’ll never catch up. But this week, everything changed. I sat down for my first ever weekly meeting with my brand-new executive assistant. Spoiler alert: It’s game-changing.

Why Every Overwhelmed Entrepreneur Needs an Executive Assistant (Now!)

Let me set the scene. It’s Day 1,828 of my Runpreneur Challenge—the relentless quest not just to run around the world and beyond 40,075km, but to raise £1,000,000 for children’s causes. I’m used to the hustle, trust me. Multi-tasking is my middle name. But over time, the chaos of going it alone eats into your time, your headspace, and ultimately, your mission. That’s where my executive assistant steps in.

This post isn’t just about my journey—it’s about how every overworked, ambitious entrepreneur can reclaim their time, sanity, and focus. If you’re nodding along thinking “That’s me!”, then read on, because what I learnt could transform your business and life.

The Power of Systemisation: My Step-by-Step Transformation

For years, I swore by self-sufficiency. But here’s the truth from the trenches: real progress comes from knowing when to delegate. Thanks to two must-read books—Systemology (Dave Jenkins) and Buy Back Your Time (Dan Martell)—I discovered the science (and art) of systemising not just your business, but every corner of your life.

Here’s why: An executive assistant isn’t just a glorified admin. It’s a senior, integrator role—a true partner in productivity, blending seamlessly into everything I do. Picture this: I’m the whirlwind running from one fire to the next, and my assistant comes behind me, broom in hand, restoring order, keeping the wheels turning, and sweeping away distractions.

What Actually Happens in a Weekly Meeting?

Let’s break it down:

• Setting expectations: We talked through every part of the job—both the glamour and the grit. The role demands intimate knowledge of my diary, personal nuances, and business priorities. It was crucial to ensure trust, respect, and clarity from the outset.

• Calendar Management: She now fully owns my diary. I focus on my highest-energy, highest-impact tasks, while she protects my time fiercely, factoring in everything right down to my daily runs. (Yes, even that!)

• Inbox Overhaul: All incoming emails, messages, and notifications are filtered, sorted, and dealt with. Only the truly urgent hits my radar, giving me back the gift of focus.

• Task Delegation by Voice: I record quick voice notes—she turns them into actionable plans, assigning and tracking tasks both for herself and others.

• Leading Key Projects: She’s taking the reins on systemising one of our new businesses, asking all the right questions and driving progress forward.

The Ripple Effects: A New Level of Freedom

Honestly? Even after just one meeting, I’m already feeling the difference. My stress levels have dropped, my focus has sharpened, and for the first time in ages, I know nothing important is slipping through the cracks. The mental chatter—the constant fear of missing something vital—is fading. Suddenly, I have the headspace to focus on the £1M mission that matters most.

If you’re still on the fence, here’s my advice: Not hiring an exec assistant is the most expensive mistake you’ll ever make. The right assistant will unlock levels of freedom, creativity, and growth you didn’t know existed. It’s a journey, not an overnight miracle—but it’s a journey every leader should take.

Join Me On the Journey—And Help Save Children’s Lives

This transformation isn’t just about me—it’s about maximising my impact for the 4,292+ day Runpreneur Challenge. Every step I take is about raising £1,000,000 for children’s causes. If my storey resonates with you, or if you want to support this mission, please subscribe, share, like and comment. The more people this message reaches, the more funds we raise, and the more lives we save.

Over to you: Are you ready to reclaim your time? Have you taken the leap and hired an executive assistant? Drop a comment and let’s share insights!

Stay positive, stay happy, and keep running towards your ultimate goals. Together, let’s change the world—one system, one mile, one child at a time.

With the aim to go beyond 4,292 days, 40,075km, and raise £1,000,000 for children’s causes, the Runpreneur journey is just getting started. Thanks for being part of it!