
If you are new to project management, or right in the thick of it, there is a specific order of operations that determines whether you scale or stall. I call it the Delegate-Manage-Do philosophy.
Today, on Day 1941 of my consecutive running streak, I was reflecting on this framework while navigating a three-day road trip through Scotland. Between managing property renovations in Livingston and keeping my barefoot-style mission on track, the lesson for me was clear: perspective matters because without a system, you are the bottleneck.
The Framework for Leverage This is a framework I learnt from my mentor, Rob Moore. Most people approach their workload by "doing" first, then "managing" when they get overwhelmed, and "delegating" only as a last resort. To find true efficiency, you must invert that process.
Delegate: The very first thing you do before you do anything yourself is delegate as much as possible to the people best suited for the job.
Manage: Once the work is out there, your role is to check in, review updates, and ensure progress is hitting the expected rate. You are looking for bottlenecks or blockers that stop the flow.
Do: Finally, and only after those two stages are exhausted, should you focus on the 5-10% of tasks that only you can do.
Why 90% is the Target
If you do this right, you should be aiming for 90-95% of the workload to be delegated or managed. When you limit your "doing" to that final sliver of high-impact activity, you’ll notice an exponential increase in productivity.
The Mission Beyond Business I apply these systems because my time is a protected asset. I am on a mission to complete 40,075km, a full lap of the world, and raise £1M for children’s causes. Currently, I have covered 12,878.53km, with 27,196.47km remaining. Every bit of efficiency I gain through delegation is energy I can pour back into saving children's lives.
Consistency wins. Whether it’s a property portfolio or a global running streak, the system is what carries you when the "doing" gets tough.





